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Point of sale and finance

Close the job, the payment and the shop day together.

Quote, invoice and take payment in one workshop point of sale, then reconcile the shop day and make every cash variance explainable.

Baymate · live system
Next best actionWorkshop point of sale

Move from approved work to invoice and checkout without recapturing customer, vehicle, labour or parts information.

02SARS-ready invoices
03Flexible checkout
04Deposits and split payments
Source attachedHuman approved
The design promise

Financial controls sit inside the operational flow while your accounting platform remains the ledger of record.

Built into the workflow

Depth where the day gets complicated.

01

Workshop point of sale

Move from approved work to invoice and checkout without recapturing customer, vehicle, labour or parts information.

Baymate01
Live workspaceWorkshop point of sale Checkout ready
Source recordAttached
Next actionVisible
ControlNamed person
02

SARS-ready invoices

Issue tax invoices with a configurable VAT rate and preserve the issued document as an immutable record.

Baymate02
Live workspaceSARS-ready invoices Invoice issued
Source recordAttached
Next actionVisible
ControlNamed person
03

Flexible checkout

Accept in-person card, payment link, EFT, QR and supported repair-finance options from the same invoice.

Baymate03
Live workspaceFlexible checkout Tender selected
Source recordAttached
Next actionVisible
ControlNamed person
04

Deposits and split payments

Record deposits, part-payments, account allocations, refunds and batch fleet settlement against the right document.

Baymate04
Live workspaceDeposits and split payments Payment allocated
Source recordAttached
Next actionVisible
ControlNamed person
05

Automatic reconciliation

Match payment events and bank references to invoices, then route uncertainty to a review queue.

Baymate05
Live workspaceAutomatic reconciliation Reference matched
Source recordAttached
Next actionVisible
ControlNamed person
06

Cash-up by shop day

Compare expected and counted tender totals, require a reason for variance and lock the close.

Baymate06
Live workspaceCash-up by shop day Variance explained
Source recordAttached
Next actionVisible
ControlNamed person
07

Accounting connections

Post clean sales, tax, payment and supplier data to Sage, Xero or the chosen ledger without recapturing the workshop day.

Baymate07
Live workspaceAccounting connections Ledger posted
Source recordAttached
Next actionVisible
ControlNamed person
One connected flow

Four steps. No broken hand-off.

01

Issue

Turn approved and completed work into the correct immutable invoice.

02

Collect

Let the customer pay in the channel that fits the job.

03

Match

Connect each payment or credit to its source document.

04

Close

Reconcile the branch shop day and explain every difference.

What changes

A calmer workshop with stronger control.

  • Less recapture between workshop and accounting
  • A traceable payment path for every invoice
  • End-of-day exceptions that cannot disappear

Put point of sale and finance inside the same workshop system.

Use every role, every job and every branch without paying for another seat.

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