01
Multi-vendor sourcing
Search connected catalogues, send RFQs and compare price, availability, delivery, warranty and account terms.
Live workspaceMulti-vendor sourcing Quotes returned
Source recordAttached
Next actionVisible
ControlNamed person
All features
Parts and inventory
Protect the margin from quote to final receipt.
Source across vendors, compare the real landed cost, place purchase orders and keep every partial receipt or back-order tied to the job.
Baymate · live system
Next best actionMulti-vendor sourcing
Search connected catalogues, send RFQs and compare price, availability, delivery, warranty and account terms.
02Smart purchase orders
03Partial receipt and back-orders
04Landed cost and matrices
Source attachedHuman approved
The design promise
Baymate treats procurement as part of the repair workflow, not a stock list bolted onto the side.
Built into the workflow
Depth where the day gets complicated.
02
Smart purchase orders
Create numbered orders from approved estimate lines with permissions, spend limits and a complete audit trail.
Live workspaceSmart purchase orders Order approved
Source recordAttached
Next actionVisible
ControlNamed person
03
Partial receipt and back-orders
Receive what arrived, keep the balance visible and stop the job from appearing ready before its critical parts are on hand.
Live workspacePartial receipt and back-orders Receipt matched
Source recordAttached
Next actionVisible
ControlNamed person
04
Landed cost and matrices
Include freight and buying costs, then apply explainable margin rules by category, cost band, branch or customer type.
Live workspaceLanded cost and matrices Cost updated
Source recordAttached
Next actionVisible
ControlNamed person
05
Stock, tyres and transfers
Track bins, serials, tyre storage, min/max levels, cycle counts and controlled movement between branches.
Live workspaceStock, tyres and transfers Stock located
Source recordAttached
Next actionVisible
ControlNamed person
06
Document capture
Read supplier quotes, delivery notes and invoices, match them to the PO and route exceptions for review.
Live workspaceDocument capture Document linked
Source recordAttached
Next actionVisible
ControlNamed person
One connected flow
Four steps. No broken hand-off.
Request
Build a vendor basket directly from approved work.
Compare
Evaluate the full cost and delivery risk, not only unit price.
Receive
Match delivered quantities and documents against the order.
Reconcile
Push final cost back to the job and surface margin exceptions.
What changes
A calmer workshop with stronger control.
- Parts-ready jobs reach the floor sooner
- Back-orders remain visible to advisors and technicians
- Quoted and actual margin stay connected
Put parts and inventory inside the same workshop system.
Use every role, every job and every branch without paying for another seat.